A stock and invoicing system for shops and trading companies in Qatar
Stock, suppliers, orders and invoices that add up.
Problems I hear in shops and trading
Pick the one that sounds like your week. Each has its own page with signs, cost and a fix.
- The stock count never matches the shelfYou lose sales on items you thought you had, and tie up money in items you didn't need.Your own business system
- I don't know who owes me moneyMoney you have already earned sits with customers while you wait to pay your own suppliers.Your own business system
- I lose track of supplier orders and paymentsYou can pay twice, pay late or accept a short delivery without noticing.Your own business system
- Price and stock questions stop us serving customersStaff time goes on repeating the same answers, and customers who wait too long buy somewhere else.A WhatsApp assistant that works 24/7
- My invoices are in Word and Excel, and e-invoicing is comingQatar's Cabinet approved a draft e-invoicing law and regulations in May 2026, with rollout expected in phases, starting with larger businesses.Your own business system
- Customers can't see what we sell without messaging usEvery customer who has to ask before seeing a product is a customer who might not bother.A website that brings customers
What I'd build for shops and trading
Start with one, or put them together. The system always comes first.
Your own business system
- Stock per shop and warehouse, updated as you sell and receive
- Customer credit and balances due
- Supplier orders, deliveries and payments
- Invoices and quotes kept as clean, searchable records
A WhatsApp assistant that works 24/7
- Answers price and availability questions from your current stock
- Takes orders and passes them to your team
- Sends reminders to customers with balances due
A website that brings customers
- Product catalogue with prices
- A WhatsApp order button on every product
- Set up for Google search
A message comes in. A record is created.
This is the idea behind everything I build: the chat on the left becomes the record on the right, in your own system.
- Hi, do you have the 5 kg rice sack in stock?
- Hello! Yes, we have 14 sacks of the 5 kg basmati in stock. It's QAR 28 a sack at this shop. Would you like to order?
- Yes, 2 sacks. Can you deliver to Al Wakra?
- Yes, we deliver to Al Wakra for QAR 10. That's QAR 66 in total. Please share your name and location pin.
- Faisal. [location pin sent]
- Thank you, Faisal. Your order is with our team and they will confirm the delivery time here shortly.
Added to your system
New order
- Item
- Basmati rice 5 kg, 2 sacks
- Customer
- Faisal, Al Wakra (pin saved)
- Total
- QAR 66, delivery included
- Stock after
- 12 sacks left
Sample conversation. Names and details are made up.
Other businesses I build for
- Clinics and salonsBookings, reminders and patient records without the back-and-forth.
- Restaurants and cafésOrders, table bookings and menu questions handled on WhatsApp.
- Real estateAnswer property enquiries, share listings and book viewings.
- Construction and contractingSites, workers, materials and payments tracked in one place.
- Cleaning, laundry and car careQuotes, pickups and schedules without phone tag.
- LogisticsBookings, delivery updates and paperwork in one system.
Questions people ask
Will the system be ready for e-invoicing?
Your invoices will be kept as structured records instead of Word or Excel files, which is where e-invoicing starts. The detailed technical rules haven't been published yet. Once they are, I'll tell you exactly what your business needs.
Can it handle more than one branch or warehouse?
Yes. Stock is tracked per location, and you see the totals across all of them.
Can customers check prices on WhatsApp?
Yes. The assistant answers from your current price list and stock, and passes orders to your team.
Tell me how your business runs.
Step one is a free call. Within 24 hours you get a plan and a fixed price.